To prepare an accurate event production quotation, it is helpful to provide as much of the following information as possible:
- Event date and timings
- Venue name and location
- Expected audience size
- Indoor or outdoor format
- Event schedule or running order
- Number of speakers, performers or bands
- Sound, lighting, video and staging requirements
- Presentation, branding or content requirements
- Equipment already available at the venue
- Setup and pack-down access times
- Approximate production budget
Do not worry if every detail has not yet been confirmed. An event production specialist can discuss the concept, identify the missing technical information and recommend a suitable starting point.